Vacancy Name - Virtual Assistant (Operations & Automation)

Job Type- Half-time
Location- Remote
Salary- €500

Headquarter- Berlin, Germany
 

Why Gegidze?

Gegidze - Business consulting and full stack services.

Everything that you need to grow and sustain your business. End-to-end digital solutions for Startups & SMEs.

We are transforming Georgia and the Caucasus region into the new tech hub.

Our services: HR Tech, Design, Legal, Finance & Tax and Sales & Marketing


Since 2017, we have delivered success to the leading Startups and SMBs across 16 countries worldwide.

Success in Numbers:

• 100+ remote teams built

• 200+ projects accomplished

• $ 50M+ earned for our customers 


At our agency, with 6 locations in Tbilisi, Yerevan, Berlin, Dublin, Warsaw and Tallinn, we work with great passion daily to build and innovate great brands.

About the Project

We are currently seeking an experienced Virtual Assistant(Operations & Automation) for our key client, a fast-growing operations consultancy specializing in streamlining and automating business workflows. The company focuses on optimizing administrative processes, including LinkedIn tracking, invoicing, credit control, and sales follow-up sequences, to improve efficiency and drive business growth. With a mission to empower business leaders through automation and process improvement, they are committed to reducing manual efforts and enabling their clients to focus on scaling and innovation.

We are looking for a Virtual Assistant (Operations & Automation) to manage automated workflows, assist with LinkedIn tracking, invoicing, credit control, and sales follow-up sequences. This remote, part-time role offers flexible hours, with a mandatory time slot for invoicing and LinkedIn engagement. The ideal candidate will be proactive, detail-oriented, and highly organized, ensuring the smooth running of operations and optimization of business processes.

Your Duties:

As a Virtual Assistant (Operations & Automation), you will be responsible for:
 

Managing automated LinkedIn tracking, ensuring all new connections are logged into a spreadsheet with automated tagging for follow-ups.

Handling invoicing and credit control tasks, including issuing invoices within 24 hours and tracking them in a spreadsheet.

Following up on overdue payments weekly to maintain a 90%+ on-time payment rate.

Creating and maintaining an automated sales follow-up sequence, ensuring at least a 50% response rate within the first week.

Identifying and implementing automation tools (e.g., Zapier, Airtable) to streamline repetitive tasks and optimize workflows.

Supporting the optimization of existing operational processes to improve efficiency.

Assisting with basic bookkeeping practices and managing financial data in a structured manner.

Continuously monitoring and improving workflows to reduce manual effort and increase productivity.

Requirements: 

At least 3 years of experience in operational automation, workflow management, or process optimization.

Strong proficiency with automation tools like Zapier, Airtable, or similar platforms.

Exceptional organizational skills with the ability to manage invoicing, credit control, and sales follow-up tasks efficiently.

Proactive approach to identifying areas for improvement and implementing solutions without being prompted.

Excellent attention to detail and the ability to maintain structured systems for tracking and follow-ups.

Strong communication skills for crafting professional follow-up sequences and handling client interactions.

Comfortable working remotely and independently, with the ability to manage flexible hours effectively.

Ability to work on both technical and administrative tasks simultaneously, ensuring deadlines are met.

English language upper intermediate (B2) is a must

Benefits

- Competitive salary

- Flexible working hours

- Become part of a growing and agile company and design your own working environment

- High learning curve through conceptually and strategically demanding project work

- Outstanding degree of personal responsibility in an entrepreneurial environment

- Challenging and diverse work in a dynamic team with the opportunity to gain insight into the entire spectrum of entrepreneurial activity

Join us

If that sounds just like you, simply apply with your CV: talent@gegidze.com or press the button “Apply Now.”

Our hiring process:

After you hit the button “Apply Now” and upload the resume, our HR team will review your profile.
If the skills and experiences mentioned in your resume match the requirements, you will have:
1. Quick introduction call with our HR team
2. Technical/soft skill interview with client
3. Introduction call with the end client

After receiving positive feedback from the client we will circulate the job offer to you.
Wish you good luck and hope to see you in our incredible team of top digital talents!